Minutes for the approval of annual accounts
Each year, within the six months following the close of the financial year, the associes (partners) must approve the annual accounts. This ordinary general meeting rules on the balance sheet, the income statement and the notes, decides on the allocation of profit (transfer to reserves, carry forward or distribution of dividends) and grants the director a discharge for their management. These minutes formalize those decisions. For many companies, they must be accompanied by the filing of the annual accounts with the greffe (registry) of the commercial court. This form is in English, but the document is generated in French, ready to sign and use in France.
Note: the questionnaire is in English; the generated document is in French.
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Frequently asked questions
Within what deadline must the accounts be approved?
The annual accounts must be approved within the six months following the close of the financial year. For a year ended on 31 December, the meeting must therefore be held no later than 30 June of the following year. This deadline may be extended by court decision upon request.
Must the accounts be filed with the greffe?
Yes, most commercial companies (SARL, SAS, SA, EURL, SASU) must file their annual accounts with the greffe (registry) of the commercial court within the month following approval (two months in case of online filing). Micro-enterprises may request confidentiality of their accounts.
How is the profit for the year allocated?
The profit may be transferred to reserves, carried forward, or distributed as dividends to the associes (partners). In case of profit, an allocation of 5% to the legal reserve is mandatory for SARL and joint-stock companies, until it reaches 10% of the share capital.
Does the discharge protect the director permanently?
The discharge approves the director's management for the past year, but it does not release them from liability in case of mismanagement revealed later. It nonetheless constitutes an important act in the company's corporate life.
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